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Accounting Associate

The Accounting Associate is a full-time non-exempt position that functions as part of the Greater Cincinnati Foundation’s (GCF) Financial Services and Grant Services Teams. This position provides excellent service to GCF donors, grantees, staff and professional advisors by providing the highest level of timely and accurate financial records, reports and analytics.

The Accounting Associate works under the direct leadership of the Controller but also works for the Senior Grants Manager.  The Accounting Associate works closely with the Senior Grants Manager and the Staff Accountant, who review much of the work prepared by the Accounting Associate.  In addition, the Accounting Associate works collaboratively with GCF staff in other departments to provide support for gifts, grants, and accounts payable.

Job Description

The Accounting Associate is a full-time non-exempt position that functions as part of the Greater Cincinnati Foundation’s (GCF) Financial Services and Grant Services Teams. This position provides excellent service to GCF donors, grantees, staff and professional advisors by providing the highest level of timely and accurate financial records, reports and analytics. 

The Accounting Associate works under the direct leadership of the Controller but also works for the Senior Grants Manager.  The Accounting Associate works closely with the Senior Grants Manager and the Staff Accountant, who review much of the work prepared by the Accounting Associate.  In addition, the Accounting Associate works collaboratively with GCF staff in other departments to provide support for gifts, grants, and accounts payable.

Job Duties and Responsibilities

Accounts Payable – process invoices, employee expense reports and payments to consultants

  • Review for accuracy and approval on all submitted requests for payment
  • Enter Accounts Payable invoices
  • Print checks and obtain authorized signatures or process ACH payments
  • Mail Accounts Payable checks
  • Maintain files for accounts payable

Receipts– enter checks, securities, and other donations and receipts

  • Enter donations and other receipts
  • Assign appropriate gift acknowledgement template
  • Maintain files for donations and other receipts

Grants – assist in processing of Donor Advised and Designated grants

  • Enter and process Donor Advised and Designated grants/requests
  • Print grant checks and obtain authorized signatures or process ACH payments
  • Maintain files for Donor Advised and Designated grants
  • Help donors, as needed, to resolve issues in the grant suggestion process.

Other Duties

  • Print and mail Fund Activity Statements (Quarterly, Annually, and Semi-Annually)
  • Email certain Fund Activity Statements, as requested
  • Grant and Operating checking account reconciliations – Clear all cashed checks and run reports
  • Participate in the rotation of administrative and associate staff through the main telephone reception duties to allow breaks and full-time coverage of telephones whenever Receptionist is out on PTO
  • Assist with annual audit as needed
  • File 1099s for vendors or consultants
  • Collect and input data for annual community foundation survey
  • Filing, scanning and other administrative duties for finance and grant services
  • Communicate with other departments information to assist their duties
  • Proactively offer ideas and suggestions that can help other departments achieve their objectives and operate more effectively
  • Assist with collecting and accurately recording event payments before, during, and after events
  • Other duties as assigned by supervisors

Requirements and Qualifications

The Accounting Associate is a team player, and detail oriented. An Associate degree in finance or accounting and not-for-profit experience preferred.

  • Excellent customer service skills
  • Strong communication skills, verbal and written
  • Strong technology skills, including expertise with Microsoft Excel
  • Excellent organization skills
  • Attention to detail
  • At least 5-8 years’ experience in communications, public relations and/or nonprofit marketing fields.
  • Bachelor’s degree required in marketing, communications or design field.
  • Strong technology background, including website CMS, Salesforce, Windows Office Suite, survey tools, and online research skills.
  • Proficient in Adobe Creative Suite (Photoshop, InDesign, Illustrator) is a must and ability to edit video is a plus.
  • Excellent oral and written communication skills.
  • Strong analytic, problem solving and strategic thinking skills.
  • Strong interpersonal skills, ability to establish good working relationships with foundation staff, colleagues, news media, donors, consultants, volunteers and a wide variety of members of the community.
  • Ability to work independently and to take initiative, as well as to be an effective team member.
  • Strong attention to details and good follow-through on tasks.
  • Proven track record of successfully dealing with the media.

To apply

Please complete the following items with your submission of your resume:

  • Resumes to be sent to recruiting@gcfdn.org
  • Desired salary and/or compensation requirements
  • Complete the Culture Index (details are listed below including the link to complete)
  • Have your resume and Culture Index completed by the application deadline of Friday, November 23rd, 2018.

GCF Culture Index

Thank you for your interest in the Accounting Associate position we have at GCF. The next step in our recruiting process to complete the Culture Index. Please click on the following link to complete the survey:

https://www.cindexinc.com/c/C6A862

Please understand that the Culture Index Survey is: 

  • A survey, not a test. There is no passing or failing.
  • There is no such thing as a perfect result.
  • We only measure work related behaviors.
  • We do not measure intelligence.
  • We do not measure a person’s learning curve.
  • We cannot determine race, gender or religion.
  • We cannot determine your age.
  • We cannot determine your ambition and
  • We do not measure anything abnormal or clinical. 
  • Take your time, read the instructions and complete the survey by yourself. We thank you in advance for your cooperation.  
  • Please have the survey completed within 24 hours of submitting your resume to GCF.  


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Location

200 West Fourth St.
Cincinnati, OH 45202
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Contact

513-241-2880
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